Exit interview
- Speak to the person about their experience at nilenso and any feedback they have for us
- Reference questions for the interview
- Document a summary of the conversation
Paperwork
- Resigning employees should hand over a signed resignation letter including actual date of leaving employment, which will be acknowledged by nilenso
- If an employee’s name is on the LLP agreement, amend the LLP filing form 4 within 30 days of resignation
- nilenso will provide a signed relieving letter as of the last date of employment
- mention last date
- salary in lieu of notice period (if applicable)
- signed by member
- Remove from mail groups (business)
- Transfer data to nilenso
- Suspend / delete account via admin.google.com
Harvest
- Manage > People > Profile > Basic Info > “Archive” link in the bottom right corner
- Company Settings > Add or remove users
Services
- Slack/Relay (make user single-channel guest on Slack’s #public-learn)
- Github / Gitlab
- Digital Ocean / Droplet
- Heroku
- Trello: nilenso team
- Kulu
- Check if person has signed up for any other services, and if they are still needed (refer the below table)
Hardware
- Get back items assigned to them (check inventory notion page)
- Office keys / Wework access card
- Machine / Charger / Monitor / Mouse / Connectors (adaptors)
- Wipe computer, delete vault and any nilenso data from personal machines
- Books
Insurance
Payroll
- Inform the accounting team: accounts@nilenso.com
Additional services
Services | Steps/Workflow/Links | Admin access to Delete/Revoke |
Slack | • Workflow: Click on channel logo → Tools → Manage members →Filter the member → Select 3 dots next to members name → Deactivate account
• Add them to #public-learn (using their personal email) | Pavithra
Dan |
Harvest | Manage > People > Profile > Basic Info > “Archive” link in the bottom right corner | Pavithra |
Jetbrains | Remove active licence from Jetbrains used by the member | Pavithra |
Bitwarden | Srihari / Neena | |
Insurance | Go to icici lombard portal, request for removal endorsement | Pavithra |
Telegram | • Remove from nilenso, nilenso office and nilenso social
• Add in alumni group (if not already) | Neena, Vikram |
Notion | Remove a member from workspace | Deepa, Prabhanshu |
Digital Ocean | Login as bill@nilenso.com → Go to settings → Members → Select 3 dots → Remove from team | Use bills@nilenso.com credential |
Github | Under people section → Find the user → Remove from organisation | Anyone from nilenso |
Google/Email | • Remove a user from mail groups (business)
• Transfer data to nilenso
• Suspend / delete account via admin.google.com | Deepa |
Zoom | Pavithra | |
Krisp | Dan |